Sub contracting out of work may be a common occurrence in many organisations, for time & cost saving purposes, but as Adrian Clutterbuck of Accident and Risk Management warns, the issue of Health & Safety does not simply disappear?

Where does responsibility for Health & Safety lie?

It is important for Companies to realise, that when dealing with sub-contractors, Health & Safety is a joint responsibility and they must satisfy themselves that their contractors are competent (i.e. they have sufficient skills and knowledge) to do the job safely and without risks to their own safety or to others.

These responsibilities, if not managed, can lead to events that could prove costly to all parties, in terms of injuries, fines, court appearances and loss of business.

So what can and should you be doing?

• Identify exactly what you want the sub-contractor to do, then you can assess the risks involved and what information, instruction and training is required
• Select a suitable sub-contractor who is capable and competent, ask in writing for their written Risk Assessments, Safe Systems of Work, what safety training and supervision do they have etc.
• Jointly assess the risks of the job and ensure all sub-contractors are fully briefed right down the line!
• Provide safety information, instruction and training upwards and downwards in the responsibility chain: ensure any permits to work and other relevant safety rules are passed in writing
• Lastly, manage and supervise the job, monitor the sub-contractors health & safety performance and ensure they are doing in real time what you told them in writing

In conclusion:-

1. You must talk to your sub-contractors
2. You must accept that you share joint health & safety responsibility

If you need further advice on this topic please contact Campbell Ritchie on 01494 435 310 or email campbell@hradvantage.co.uk . Don?t forget that with our partners Accident and Risk Management HR Advantage offers a complete Health & Safety service, including risk assessments and advice.

Ref: HSE Booklet 'Use of Contractors: a joint responsibility' ISBN 07176 25664 INDG 368

February 2005